From enquiry to approved, invoiced, and handed to facilities, without a single spreadsheet or WhatsApp chain.
Estate managers, bursars, and facilities supervisors spend hours every week on coordination that should be instant.
Requests arrive across channels with no central record, no clash check, and no paper trail. Something always gets double-booked.
External groups book a hall, get a quote by email, pay by EFT, and the accounting is done in a separate spreadsheet. It takes days.
Setup and breakdown instructions are passed on verbally or by WhatsApp. Things get missed. Nothing is tracked or accountable.
From submission to completed event. Eventora handles the entire lifecycle without manual handoffs.
Built specifically for organisations that run events regularly, not a generic tool bolted together.
Staff submit bookings through a structured wizard. Estate managers approve, reject, or return for changes. Every decision is logged with a comment.
External groups submit enquiries without an account. POPIA consent built in. They get a reference number instantly, then receive their invoice by email.
Approval triggers setup, breakdown, catering, and AV tasks automatically. Facilities staff see their work in a kanban board with checklists and photo uploads.
Month, week, day, and agenda views with real-time clash detection. Embeddable public calendar for parents and guests. No login required.
Daily, weekly, or biweekly recurring events with per-occurrence overrides. Series managed centrally with child booking visibility.
In-app inbox and branded HTML emails for every status change. Admin-only audit log records who did what, and when.
Any organisation with bookable spaces and approval requirements will feel at home immediately.
Halls, sports courts, classrooms, and theatres, managed with timetable clash checks via WONDE integration and approval gating for external hire.
Multiple function rooms, accommodation, equipment hire, and external group billing, all in one place, synced to Xero.
Courts, clubhouses, and function areas. Member bookings alongside external hire. Public calendar for fixture visibility.
Shared spaces with multiple booking types, rate tiers, and organisational discount structures, managed without a full-time admin.
The full invoicing lifecycle lives inside Eventora, with automatic Xero sync and online payments for external hirers.
Build a quote from venue rates, equipment hire, ancillary charges, and discount tiers. One click turns it into a tax invoice.
External hirers pay online via card, EFT, or QR code. Payment is recorded automatically and the receipt PDF is generated instantly.
Every invoice and payment syncs to your Xero organisation, as Authorised or Draft, your choice. No double-entry.
Quotation, Tax Invoice, and Receipt: one document per booking that updates its status automatically. Your logo, your colours.
No replacement required. Eventora slots into your existing accounting, payment, and timetabling setup.
POPIA is built into the platform, not bolted on. From the external hire portal consent gate to data retention configuration.
Enterprise-grade SSO and user management. Role-based access control with stackable permissions per user.
Each organisation's data is isolated at the database level using row-level security. No cross-tenant data leakage.
External bookers accept your POPIA terms before submitting any data. Terms version-controlled and configurable per tenant.
Set retention periods per data type. Automated cleanup of audit logs, notifications, and booking changelogs on schedule.
Every client-facing touchpoint carries your branding, not ours. Eventora runs invisibly behind the scenes.
Upload your logo and set primary and accent brand colours. Applied across the portal, emails, and invoice PDFs.
Tenant resolution via subdomain, custom domain, or query parameter. Guests never see a generic URL.
The external hire portal presents a consent gate before submission and records acceptance with a timestamp. Configure your public calendar terms link to point to your own policy document.
The admin interface uses neutral navy and slate throughout. Your brand colour is applied at the brand layer, not baked into the UI.
Tell us about your organisation and we'll get back to you within one business day.
We'll be in touch within one business day.